Importing Software
 
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Given Australia is a country of Importers (rather than manufacturers), it is somewhat strange that this aspect of software is often overlooked or neglected by Accounting software systems. |
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You are able to attach one or more Purchase Orders/Product Items to an imported shipment. |
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Importing highlights the degree of integration of the InterAcct system - linking Purchasing, Suppliers, Stock, and Sales Orders into a simple to use package. |
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The system automatically calculates the expected landed cost of each item, and then compares that estimate with the actual cost (per each shipment cost factor). |
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"What if ?" costing shows what the Landed Cost might be - with different exchange rates, freight methods, and import cost factors. |
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When a container off a shipment is received into store, you can automatically land the goods at the "Best" known landed cost. |
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The focus is on speed of data input, accuracy, and simplicity. |
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Importing Software Features:
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In setting up your InterAcct system, for each foreign Supplier you can define the freight methods (eg. Air, Sea), and basis (eg. FOB, CIF). |
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The actual costs associated with the shipment are entering as both foreign currency and local A$ invoices. They are posted against the Shipment record as a comparison to the estimated cost. |
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For each freight/basis (per Supplier), you can define the Import Cost Factors used to calculate the Landed Cost. |
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At the point when a shipment container is received into store, you can 'nominate' the landed cost to use for each Cost Factor (either Actual costs to date, or your best Estimate). |
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There are no limits to the number of factors, and they can be based on local or foreign currency, weight (KG), or volume (M3). |
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Goods received are then automatically booked into stock. They can be 'reserved' for any related Sales Order (backorder) or for a Job. |
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When creating your Product (Stock) database, you can automatically calculate the estimated landed cost based on a nominated currency exchange rate. |
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When received (in whole or in part), the Purchase Order database, Stock database, Supplier database are also updated to track the progress. |
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When raising a Purchase Order for a foreign Supplier, the unit price is recorded in both foreign currency and the local A$ value. |
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There is provision to note any serial numbers of goods received. |
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When the supplier notifies you that the shipment is in transit, you can create a shipment register. |
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Any remaining actual shipment costs are also posted against the Shipment, and when all complete, any remaining small cost variance can be written off by journal. |
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That shipment register allows you to define that the goods are in multiple containers. |
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Upon payment of the foreign currency invoice, any exchange rate variance can be accounted (difference between exchange rates at time of invoice & final payment). |
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You can attach one or more purchase orders to a Shipment, and even define what product lines are included. |
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The system can also be personalised to suit (if required). |
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n> The system will automatically use the Supplier's shipment cost factors to estimate the landed cost - per each Cost Factor. |
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Both the Stock database (and any related Sales Order) is updated to the status of "GIT" (Goods in Transit) so that you can track the expected arrival date. |
 
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