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Purchase Orders can be raised for Materials (Products), Assets, or Expense Items.
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The moment goods are received, the actual quantities/costs are updated against the Purchase Order – and linked back to any related Job or Sales Order.
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Material purchases can be linked to a Job, or a Sales Order, for by for Stock replenishment.
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Products that are received (for a Job or Sales Order) can be immediately ‘reserved’ so that they are not shown incorrectly in the Stock file as ‘available’.
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Purchase Orders can be raised ‘automatically’, based on the “Required to Purchase” file.
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Products that are received (for a Job or Sales Order) can be immediately ‘reserved’ so that they are not shown incorrectly in the Stock file as ‘available’.
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The Required to Purchase file can be updated from Job Estimate/Budget requirements, Sales Backorders, or from running the Suggested Stock Re-Order report.
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Imported Shipments can be ‘landed and costed’ immediately they are available for despatch – regardless of whether all the actual shipment costs have been taken up.
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One purchase order can be a combination of stock required for Jobs, or several Sales backorders, or for Stock replenishment.
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Stock received in ‘excess’ of what was ordered are highlighted.
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Enquiry files (of outstanding purchase orders) can be viewed by Date, Supplier, Stock Item, Job, and Sales Order.
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Overdue purchase orders can be monitored.
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Purchase Orders can be from overseas suppliers – in foreign currency.
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Product pricing can be adjusted when a cost change has been noted.
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Purchase Orders for Imported are linked to a Shipment Register showing Goods in Transit, and the system calculates the estimated landed cost of goods.
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Purchase Orders can be printed, faxed, or emailed.
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Goods can be received in whole, or in part. Cost variances to the purchase order are highlighted.
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Purchase Orders can be first created as a “Request for Quote” and then converted into a Order.
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Local purchases can be accrued on a Delivery Docket, and then later matched to the Supplier’s Invoice.
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Alternate supplier quotes, with their Product Codes, can be held against the Stock file.
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Material requirements for a job can be selectively drawn down as they are required, and then purchased as & when required.
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The Suggested Re-Order report can be based on forward months cover, or min/max quantities.
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Flexible software design – add/remove fields, files, menus to suit, and then to create report designs to meet your exact requirements.
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